Practical Information

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Duration

On-site registration will commence on Sunday 7 September 2008 and the Conference will open on Monday 8 September 2008, ending Friday 12 September 2008, when a series of Conference Tours will take place.

Language

The official language of the conference is English.

Location

Durban, KwaZulu-Natal, South Africa

Home to 4 million people and voted one of the worlds top 10 cities, Durban is Africas leading conference, tourism and business meeting place. Surrounded by game reserves and beaches, superb golf courses and vibrant nightlife, Durban is Africas best attraction.

It is the biggest city in the Zulu Kingdom and an important economic hub built around Africas biggest and busiest port. Durbans attractions include beautiful parks, modern shopping centres and quaint markets, interesting museums and galleries and world class restaurants and entertainment.

Venue

Durban International Convention Centre.

The conference will be held at Durbans acclaimed International Convention Centre (ICC Durban), twice voted Africas leading International Convention Centre. Located in the heart of this bustling city, ICC Durban is surrounded by some of the citys exclusive four and five star hotels.

The Convention Centre has a proven track record. It has been host to some of the worlds most memorable events, including the Commonwealth Heads of Government Meeting and the United Nations Conference Against Racism.

ICC Durban is centred on four interlinking halls of immense area, providing a combined capacity of over 9000 square metres of floor space. It serves as a banquet hall, an exhibition venue, a convention theatre, a ballroom, a sports arena or concert chamber, or it can be divided up into eleven varied size venues which can all be used concurrently.

Every part of ICC Durban is a multi-purpose space, adaptable to meet any requirement. State-of-the-art equipment, skilled technical support and attentive service are a feature of each configuration.

Accommodation

For your convenience, a range of accommodation has been selected as the official CCEAM 2008 Hotels and special rates have been obtained. Bookings need to be made through The Conference Company to obtain these special rates. Please kindly indicate on your registration form should you wish to make an accommodation booking. Please note the following:

  • All rates below are per person per night bed and breakfast and include VAT at 14% but exclude a 1% tourism levy which must be paid directly to the hotel on departure.
  • All accommodation is booked on a first come first served basis, subject to availability.
  • Please note: The Road Lodge only has double beds and thus no twin accommodation is available.
  • A shuttle service will be provided to transport delegates between the Convention Centre and the official conference hotels.
  • A shuttle timetable will be available at the Conference venue.
  • All rates are quoted in South African Rand.
  • Delegates staying at unofficial Conference accommodation will need to provide their own transport.

Hotel

Location

Distance from the ICC

Single B&B per room per night

Sharing B&B per person per night

Star Rating

The Hilton

City Centre

Walking distance

R1 250

R 750.00

Deluxe

The Holiday Inn Elangeni

NorthBeach

1 km

R 1,165.00

R 642.50

4*

The HolidayInn NorthBeach

NorthBeach

1 km

R 1,146.00

R 691.50

3*

The City Lodge

City Centre

0.5km

R 740.00

R 490.00

3*

Terms and conditions:

  • Accommodation booked must be pre-paid in full by 22 May 2008. All bookings thereafter are to be paid for on receipt of invoice.
  • Check in is at 14h00, and check out at 10h00
  • Cancellations made after 22 May 2008: 50% charge on first nights accommodation.
  • Cancellations made after 20 June 2008: 100% charge on first nights accommodation.
  • Cancellations made after 22 July 2008: 100% charge on the entire stay.

All refunds due will only be processed after the conference.

Airport Transfers and Shuttle Bus Service

Durban International Airport is located 10 km from Durban and is 20 minutes from the ICC Durban. Should you require an airport transfer, kindly complete the relevant section on the registration form and please supply all flight details. The cost of the transfer is R 120.00 per person per one way transfer. A CCEAM 2008 Welcome Desk will be operational at peak arrival times at Durban International Airport, in the luggage collection area.

Disabled Facilities

If you require disabled facilities, please notify the Conference Secretariat.

Liability

The Conference Organisers have taken all reasonable care in making arrangements for the Conference, including accommodation and conference tours. In the event of unforeseen disruptions, neither the Conference Organisers nor CCEAM 2008 can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but organisers reserve the right to alter the programme if and when deemed necessary. The Conference Organisers act as agents only in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The conference organisers reserve the right to make changes as and when deemed necessary without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

Limit on Numbers

Attendance at some sessions, social events and tours will be restricted in numbers. It is strongly recommended that you book for these functions with your registration to avoid disappointment. Preference will be given in sequence as registrations are received.

Currency/Banking Hours

The currency of the Republic of South Africa is the South African Rand. Banks quote exchange rates daily of the Rand against all major traded foreign currencies. Banking hours for the public are Monday to Friday 09:00 - 15:30, Saturday 08:30 - 11:00. There are many Automated Teller Machines (ATMs) outside most branches of banks in all towns and in the main tourist areas. Hotels, large shops and restaurants normally accept credit cards. Rates of exchange are published daily in the local press.

VAT

Value Added Tax (VAT) at the rate of 14% is levied on most goods and services and is included in the display price of most goods. International visitors are encouraged to keep their slips as they can reclaim VAT on goods (not services) priced higher than R250.00 at the airport on departure, some harbours and at Customs Offices.

Security

Like many major cities, Durban has both good and bad areas. It is advisable when walking in Durban, particularly at night, that one should be aware of people around you, and ideally you should not walk alone but in a group. Ostentatious displays of wealth should be avoided, and it is not advisable to look like a typical 'tourist'. Do not leave valuables unattended.

Weather

The weather in September is normally mild and pleasant, with daily temperatures ranging between 17ºC and 27ºC during the day andbetween 10ºC and 15ºC overnight. It is recommended that you bring warm clothes for the evenings and a jacket or raincoat.